Microsoft Outlook 2016 Advanced

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info@pentagonit.co.uk

Introduction
Course Details
Course Content
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A Quick Glance

Schedule your meetings
Manage different accounts on MS Outlook
Clutter Inbox for ignored emails
Make notes and schedule meetings using MS Outlook 2016

Microsoft Outlook training is planned for delegates who have very less knowledge of the Microsoft Outlook 2016 users who want to learn the concepts covered in this course in the 2016 interface.

Delegates will use Outlook to manage your email communications, including write, customise message response options, manage contact information, schedule appointments and meetings; schedule tasks and create notes, read, and respond to emails; and organise your mail.

Who should take this course

This course is beneficial for professionals such as:

Engineering Graduates
Accountants
Management Graduates
Managers

Prerequisites

Delegates must have completed Microsoft Outlook 2016 Introduction.

Attaching files and inserting illustrations to emails
Use flags, categories, and folders to organise emails in Outlook
User multiple accounts
Work with tasks and notes
Work with signatures and themes

Key Learning Points

Tutor Support

Courseware

Course Overview

As we know in this modern era Email has become one of the most frequently used methods of communication, whether it is used for personal, business or Professionally communications.

The Microsoft Outlook 2016 Advanced course which is a final step in this list of Outlook courses and comes after the Introduction level course, introduces many new features of Outlook 2016 such as setting permissions on OneDrive email attachments, touch features, tablet-rotation, clutter inbox and using the Exchange server account.

reason to upgrade MS Outlook 2016

Course Content

Working with Tasks and Notes

Create a Task
Print a Task
Update a Task
Search for Tasks
Assign a Task
Reply to a Task Request
Track Tasks
Change Your Task View

Using Signature and Themes

Create Signatures and Themes
Automatically Add a Signature to Messages
Modify a Signature
Format Outgoing Messages
Build and apply a Theme

New Features in Outlook 2016

Groups in Outlook
Improved Searching
The Clutter Feature
Automating Message Management

Modifying Messages and Setting Global Options

Insert Advanced Characters and Objects
Modify Message Settings and Options
Configure Global Outlook Options
Customise the Outlook Interface

Working with Multiple Email Accounts

Setting Up Multiple Accounts in Outlook
Send Emails from Different Accounts
POP vs. IMAP Email Programs

Managing Your Inbox

Search for Messages
Create Search Folders
Add New Local Folders
Move Messages between Folders
Group Your Mailbox Items
Filter Messages
Organize Messages
Set up and manage Rules
Use Automatic Replies
Use the Rules Wizard to Organise Messages
Create and Use Quick Steps

Managing Contacts

Import and Export Contacts
Use Electronic Business Cards
Forward Contacts

Managing Outlook Data Files

Use Archiving to Manage Mailbox Size
Back Up Outlook Items
Change Data File Settings

Shortcuts of MS Outlook 2016

Shortcuts of MS Outlook 2016:

Ctrl+1	Switch to the Mail
Ctrl+2	Switch to the Calendar
Ctrl+3	Switch to the Contacts
Ctrl+4	Switch to the Tasks
Ctrl+5	Switch to the Notes
Ctrl+6	Switch to Folder List in Navigation Pane
Ctrl+7	Switch to the Shortcuts
Ctrl+Period / Ctrl+Comma	Switch to next or previous message
Ctrl+Shift+Tab or Shift+Tab	Move between t Folder Pane, main Outlook window, Reading Pane, and To-Do Bar
Tab	Move between the Outlook window, the smaller panes in Folder Pane, Reading Pane, and the sections in the To-Do Bar
F6	Move between Outlook window, smaller panes in Folder Pane, Reading Pane, and the sections in the To-Do Bar, and menu access keys in Outlook ribbon
Ctrl+Tab	Move around message header lines in Folder Pane or an open message
Arrow Keys	Move around within Folder Pane
Ctrl+Y	Go to different folder
Ctrl+E or F3	Go to Search box
Alt+Arrow Up or Ctrl+, or Alt+Page Up	In Reading Pane, go to the previous message
Space / Shift+Space	In Reading Pane, page down/up through text
Arrow Left Arrow Right	Collapse or expand a group in the email message list, respectively
Alt+B or Alt+Arrow Left	Go back to the previous view
Alt+Arrow Right	Go forward to next view in main Outlook window
Ctrl+Shift+W	Select the InfoBar
Ctrl+S or Shift+F12	Save (except in Tasks)
Alt+S	To Save and close
F12	To Save as
Ctrl+Z or Alt+Backspace	Undo
Ctrl+D	Delete an item
Ctrl+P	Print
Ctrl+Shift+Y	To Copy an item
Ctrl+Shift+V	To Move an item
Ctrl+K	To Check names
F7	To Check spelling
Ctrl+Shift+G	To Flag for follow-up
Ctrl+F	Forward
Alt+S	Send or post or invite all
F2	Enable editing in a field
Ctrl+L	Left align text
Ctrl+E	Center text
Ctrl+R	For Right align text
Ctrl+Shift+A	Create an appointment
Ctrl+Shift+C	Create a contact
Ctrl+Shift+L	Create a contact group
Ctrl+Shift+X	Create a fax
Ctrl+Shift+E	Create a folder
Ctrl+Shift+Q	Create a meeting request
Ctrl+Shift+M	Create a message
Ctrl+Shift+N	Create note
Ctrl+Shift+H	Create MS Office document
Ctrl+Shift+S	Post to folder
Ctrl+T	Post a reply in folder
Ctrl+Shift+P	Create Search Folder
Ctrl+Shift+K	Create task
Ctrl+Shift+U	Create task request
Ctrl+Shift+I	Switch to an Inbox
Ctrl+Shift+O	Switch to aOutbox
Alt+M	Choose the account to send email
Ctrl+K	Check Names
Alt+S	To Send
Ctrl+R	Reply to message
Ctrl+Shift+R	Reply all to message
Ctrl+Alt+R	Reply with meeting request
Ctrl+F	Forward a message
Ctrl+Alt+J	Mark a message as not junk
Ctrl+Shift+I	Display blocked external content (in a message)
Ctrl+Shift+S	Post to folder
Ctrl+Shift+N	Apply Normal style
Ctrl+M or F9	Check for new messages
Arrow Up	Go to the previous message
Arrow Down	Go to next message
Ctrl+N	Create a message
Ctrl+Shift+M	Create a message
Ctrl+O	Open received message
Ctrl+Shift+D	Delete and Ignore Conversation
Ctrl+Shift+B	Open Address Book
Insert	Add Quick Flag to an unopened message
Ctrl+Shift+G	Display Flag for Follow Up dialogue box
Ctrl+Q / Ctrl+U	Mark as read or unread
Ctrl+Shift+W	Open tMail Tip in selected message
F4	Find or replace
Shift+F4	Find next
Ctrl+Enter	Send
Ctrl+P	Print
Ctrl+F	Forward
Ctrl+Alt+F	Forward as attachment
Alt+Enter	Show the properties for the selected item
Ctrl+Shift+U	Create a multimedia message
Ctrl+Alt+M	Mark for Download
Ctrl+Alt+U	Remove Mark for Download
Ctrl+B	Display Send or Receive progress
Ctrl+N	Create an appointment
Ctrl+Shift+A	Create an appointment
Ctrl+Shift+Q	Create meeting request
Ctrl+F	Forward an appointment
Ctrl+R	Reply to meeting request with message
Ctrl+Shift+R	Reply All to meeting request with message
Alt+1	Show 1 day in calendar
Alt+2	Show 2 days in calendar
Alt+3	Show 3 days in calendar
Alt+3	Show 4 days in calendar
Alt+5	Show 5 days in calendar
Alt+6	Show 6 days in calendar
Alt+7	Show 7 days in calendar
Alt+8	Show 8days in calendar
Alt+9	Show 9 days in calendar
Alt+0	Show 10 days in calendar
Ctrl+G	Go to a date
Alt+= or Ctrl+Alt+4	Switch to Month view
Ctrl+Arrow Right / Ctrl+Arrow Left	Go to the next or previous day
Alt+Arrow Down / Alt+Arrow Up	Go to the next or previous week
Alt+Page Down / Alt+Page Up	Go to the next or previous month
Alt+Home / Alt+End	Go to the start or end of week
Alt+- or Ctrl+Alt+3	Switch to Full Week view
Ctrl+Alt+2	Switch to Work Week view
Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+.	Go to previous or next appointment
Ctrl+G	Set up recurrence for an open appointment or meeting

Microsoft Outlook 2016 Advanced Enquiry

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