Microsoft Outlook 2016 Introduction

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Introduction
Course Details
Course Content
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A Quick Glance

Attach files to your email attachments through OneDrive
The Focused Inbox for Important emails
Clutter Inbox for ignored emails
Make notes and schedule meetings using MS Outlook 2016

Microsoft Outlook has widely used email applications used by lots of professionals across the world. MS Outlook 2016 provides better communication, search capabilities, organisation, and social networking features. In this course, delegates will learn the four major mechanisms of Outlook which includes email, calendars, contacts, and tasks aiming at what is important is easier than ever.

Delegates will learn to manage their contacts and calendar using Outlook. Delegates will learn to sort the emails into folders or forward them according to selected criteria. Outlook has a feature of junk filtering which helps us to secure our emails by blocking the external content like web bugs.

Who should take this course

This course is beneficial for professionals such as:

Engineering/ Managers Graduates
Managers
Entrepreneurs
Accountants

Prerequisites

No prerequisites are mandatory to attend this course

Manage tasks and make notes
Add signatures and apply themes
Attaching files and inserting illustrations to emails
Use flags, categories, and folders to organise emails in Outlook
User multiple accounts
Learn to use Address Book
Manage Contacts in Outlook

Tutor Support

Certificate

Course Overview

In Microsoft Outlook 2016 training course, delegates will understand the user interface of Outlook to use several features of email communication in the organisation.

Delegates will also learn to manage the meetings and appointments. Outlook 2016 has got new feature known as Clutter which allows moving the ignored emails to Clutter and keeps the Inbox clean.

Benefits of Outlook 2016

Course Content

Getting Started with Outlook 2016

Navigate the Outlook user Interface
Work with Messages
Access Outlook Help
Format Messages
Add Recipients of messages
Check Spelling and Grammar
Format Message Content

Working Attachments and Illustrations

Attach Files and Items
Add Illustrations to Messages
Manage Automatic Message Content

Customise Message Options

Customise Reading Options
Track Messages
Recall and Resend Messages

Modify Messages and Setting Global Options

Insert Advanced Characters and Objects
Modify Message Settings, and Properties
Configuration of Global Outlook Options
Managing and search Messages

Sort emails

Use Filters
Use Junk Mail Filter to Manage Messages
Manage Your Mailbox

Schedule a Meeting

Reply to Meeting Request
Propose New Meeting Time
Track response to Meeting
Update and Cancel of Meeting Request
Print Calendar

Using Rules

Automatic Replies of email
Use Rules Wizard to create rules

Manage Incoming Messages

Manage Views in Inbox
Delete and Ignore ConversationIngonore
Manage Junk Emails

Managing Activities Using Tasks

Manage Tasks
Make notes

Calendar Settings

Set Advanced options of Calendar
Create and Manage Additional Calendars
Handle Responses for Meeting

Sharing of Workplaces with Others

Delegate Access to Mail Folders
Share Calendar and contacts

Manage Outlook Data Files

Use Archive to Manage Mailbox Size
Backup of Outlook Items
Change Data File Settings

Organise Messages

Mark Messages
Organise Messages Using Folders

Managing Your Contacts

Create Contacts
Edit Contacts
View and Printing Contacts

Work with the Calendar

View the Calendar
Create Appointments
Schedule Meetings
Print the Calendar

Work with Tasks and Notes

Create Tasks
Create Notes

Shortcuts of MS Outlook 2016

Shortcuts of MS Outlook 2016:

Ctrl+1	Switch to the Mail
Ctrl+2	Switch to the Calendar
Ctrl+3	Switch to the Contacts
Ctrl+4	Switch to the Tasks
Ctrl+5	Switch to the Notes
Ctrl+6	Switch to Folder List in Navigation Pane
Ctrl+7	Switch to the Shortcuts
Ctrl+Period / Ctrl+Comma	Switch to next or previous message
Ctrl+Shift+Tab or Shift+Tab	Move between t Folder Pane, main Outlook window, Reading Pane, and To-Do Bar
Tab	Move between the Outlook window, the smaller panes in Folder Pane, Reading Pane, and the sections in the To-Do Bar
F6	Move between Outlook window, smaller panes in Folder Pane, Reading Pane, and the sections in the To-Do Bar, and menu access keys in Outlook ribbon
Ctrl+Tab	Move around message header lines in Folder Pane or an open message
Arrow Keys	Move around within Folder Pane
Ctrl+Y	Go to different folder
Ctrl+E or F3	Go to Search box
Alt+Arrow Up or Ctrl+, or Alt+Page Up	In Reading Pane, go to the previous message
Space / Shift+Space	In Reading Pane, page down/up through text
Arrow Left Arrow Right	Collapse or expand a group in the email message list, respectively
Alt+B or Alt+Arrow Left	Go back to the previous view
Alt+Arrow Right	Go forward to next view in main Outlook window
Ctrl+Shift+W	Select the InfoBar
Ctrl+S or Shift+F12	Save (except in Tasks)
Alt+S	To Save and close
F12	To Save as
Ctrl+Z or Alt+Backspace	Undo
Ctrl+D	Delete an item
Ctrl+P	Print
Ctrl+Shift+Y	To Copy an item
Ctrl+Shift+V	To Move an item
Ctrl+K	To Check names
F7	To Check spelling
Ctrl+Shift+G	To Flag for follow-up
Ctrl+F	Forward
Alt+S	Send or post or invite all
F2	Enable editing in a field
Ctrl+L	Left align text
Ctrl+E	Center text
Ctrl+R	For Right align text
Ctrl+Shift+A	Create an appointment
Ctrl+Shift+C	Create a contact
Ctrl+Shift+L	Create a contact group
Ctrl+Shift+X	Create a fax
Ctrl+Shift+E	Create a folder
Ctrl+Shift+Q	Create a meeting request
Ctrl+Shift+M	Create a message
Ctrl+Shift+N	Create note
Ctrl+Shift+H	Create MS Office document
Ctrl+Shift+S	Post to folder
Ctrl+T	Post a reply in folder
Ctrl+Shift+P	Create Search Folder
Ctrl+Shift+K	Create task
Ctrl+Shift+U	Create task request
Ctrl+Shift+I	Switch to an Inbox
Ctrl+Shift+O	Switch to aOutbox
Alt+M	Choose the account to send email
Ctrl+K	Check Names
Alt+S	To Send
Ctrl+R	Reply to message
Ctrl+Shift+R	Reply all to message
Ctrl+Alt+R	Reply with meeting request
Ctrl+F	Forward a message
Ctrl+Alt+J	Mark a message as not junk
Ctrl+Shift+I	Display blocked external content (in a message)
Ctrl+Shift+S	Post to folder
Ctrl+Shift+N	Apply Normal style
Ctrl+M or F9	Check for new messages
Arrow Up	Go to the previous message
Arrow Down	Go to next message
Ctrl+N	Create a message
Ctrl+Shift+M	Create a message
Ctrl+O	Open received message
Ctrl+Shift+D	Delete and Ignore Conversation
Ctrl+Shift+B	Open Address Book
Insert	Add Quick Flag to an unopened message
Ctrl+Shift+G	Display Flag for Follow Up dialogue box
Ctrl+Q / Ctrl+U	Mark as read or unread
Ctrl+Shift+W	Open tMail Tip in selected message
F4	Find or replace
Shift+F4	Find next
Ctrl+Enter	Send
Ctrl+P	Print
Ctrl+F	Forward
Ctrl+Alt+F	Forward as attachment
Alt+Enter	Show the properties for the selected item
Ctrl+Shift+U	Create a multimedia message
Ctrl+Alt+M	Mark for Download
Ctrl+Alt+U	Remove Mark for Download
Ctrl+B	Display Send or Receive progress
Ctrl+N	Create an appointment
Ctrl+Shift+A	Create an appointment
Ctrl+Shift+Q	Create meeting request
Ctrl+F	Forward an appointment
Ctrl+R	Reply to meeting request with message
Ctrl+Shift+R	Reply All to meeting request with message
Alt+1	Show 1 day in calendar
Alt+2	Show 2 days in calendar
Alt+3	Show 3 days in calendar
Alt+3	Show 4 days in calendar
Alt+5	Show 5 days in calendar
Alt+6	Show 6 days in calendar
Alt+7	Show 7 days in calendar
Alt+8	Show 8days in calendar
Alt+9	Show 9 days in calendar
Alt+0	Show 10 days in calendar
Ctrl+G	Go to a date
Alt+= or Ctrl+Alt+4	Switch to Month view
Ctrl+Arrow Right / Ctrl+Arrow Left	Go to the next or previous day
Alt+Arrow Down / Alt+Arrow Up	Go to the next or previous week
Alt+Page Down / Alt+Page Up	Go to the next or previous month
Alt+Home / Alt+End	Go to the start or end of week
Alt+- or Ctrl+Alt+3	Switch to Full Week view
Ctrl+Alt+2	Switch to Work Week view
Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+.	Go to previous or next appointment
Ctrl+G	Set up recurrence for an open appointment or meeting

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About Derby

Derby is a city and unitary borough in Derbyshire, England. It is located on the banks of the River Derwent in the south of Derbyshire, of which it was usually the county town. At the 2011 survey, the population was 248,700. Derby increased city status in 1977.

Derby was established by Romans who recognised the town of Derventio, who made Derby one of the Five Boroughs of the Danelaw. Initially a market town, Derby developed rapidly in the industrial age. Home to Lombe's Mill, an early British factory, Derby has a right to be one of the birthplaces of the Industrial Revolution. It covers the southern part of the Derwent Valley Mills World Heritage Site. With the influx of the railways in the 19th century, Derby developed a centre of the British rail industry.

Government:

By traditional meanings, Derby is the county town of Derbyshire, although Derbyshire's managerial centre has in recent years been Matlock. On 1 April 1997 Derby City Council turned a unitary authority again, with the rest of Derbyshire managed from Matlock. On 7 July 2014, Derby's first ever youth mayor was chosen. Derby is split into 17 districts.

Geography:

Derby is located in a comparatively low-lying area along the lower valley of the River Derwent and dishonesties between the lowlands and valley of the River Trent to the south, and the south-east foothills of the Pennies to the north which spread to the Peak District National Park further on. The city is surrounded by four national character parts which comprise the Trent Valley Washlands to the south, the Nottinghamshire, Derbyshire and Yorkshire Coalfields in the east, the South Derbyshire Claylands in the west, and the Derbyshire Peak Fringe in the north. Most of the flat plains nearby Derby lie in the Trent Valley Washlands and South Derbyshire Claylands while the hillier northern parts of the city lie within the Derbyshire Peak Fringe and the Coalfields.

Climate:

Under the Köppen climatic organisation, Derby, in the meanness of its distance to large bodies of water, has an oceanic weather along with the rest of the British Isles. The readings are from the closest station available in Watnall, but climate inclines to be very alike between locations and cities in the region, although the Watnall station is located at a somewhat higher elevation, 17 kilometres (11 mi) to the north.