A Quick Glance

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    Attach files to your email attachments through OneDrive

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    The Focused Inbox for Important emails

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    Clutter Inbox for ignored emails

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    Make notes and schedule meetings using MS Outlook 2016

Microsoft Outlook has widely used email applications used by lots of professionals across the world. MS Outlook 2016 provides better communication, search capabilities, organisation,  and social networking features. In this course, delegates will learn the four major mechanisms of Outlook which includes email, calendars, contacts,  and tasks aiming at what is important is easier than ever. 

Delegates will learn to manage their contacts and calendar using Outlook. Delegates will learn to sort the emails into folders or forward them according to selected criteria. Outlook has a feature of junk filtering which helps us to secure our emails by blocking the external content like web bugs.

Who should take this course

This course is beneficial for professionals such as:

  • Engineering/ Managers Graduates
  • Managers
  • Entrepreneurs
  • Accountants
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Prerequisites

No prerequisites are mandatory to attend this course

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What Will You Learn

  • Manage tasks and make notes
  • Add signatures and apply themes
  • Attaching files and inserting illustrations to emails
  • Use flags, categories, and folders to organise emails in Outlook
  • User multiple accounts
  • Learn to use Address Book
  • Manage Contacts in Outlook
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What's included

  Course Overview

In Microsoft Outlook 2016 training course, delegates will understand the user interface of Outlook to use several features of email communication in the organisation.

Delegates will also learn to manage the meetings and appointments. Outlook 2016 has got new feature known as Clutter which allows moving the ignored emails to Clutter and keeps the Inbox clean.

 

Benefits of Outlook 2016

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  Course Content

Getting Started with Outlook 2016

  • Navigate the Outlook user Interface
  • Work with Messages
  • Access Outlook Help
  • Format Messages
  • Add Recipients of messages
  • Check Spelling and Grammar
  • Format Message Content

Working Attachments and Illustrations

  • Attach Files and Items
  • Add Illustrations to Messages
  • Manage Automatic Message Content

Customise Message Options

  • Customise Reading Options
  • Track Messages
  • Recall and Resend Messages

Modify Messages and Setting Global Options

  • Insert Advanced Characters and Objects
  • Modify Message Settings, and Properties
  • Configuration of Global Outlook Options
  • Managing and search Messages

Sort emails

  • Use Filters
  • Use Junk Mail Filter to Manage Messages
  • Manage Your Mailbox

Schedule a Meeting

  • Reply to Meeting Request
  • Propose New Meeting Time
  • Track response to Meeting
  • Update and Cancel of Meeting Request
  • Print Calendar

Using Rules

  •  Automatic Replies of email
  • Use Rules Wizard to create rules

Manage Incoming Messages

  • Manage Views in  Inbox
  • Delete and Ignore ConversationIngonore
  • Manage Junk Emails

Managing Activities Using Tasks

  • Manage Tasks
  • Make notes

Calendar Settings

  • Set Advanced options of Calendar
  • Create and Manage Additional Calendars
  • Handle Responses for Meeting

 Sharing of Workplaces with Others

  • Delegate Access to Mail Folders
  • Share Calendar and contacts

 Manage Outlook Data Files

  • Use Archive to Manage Mailbox Size
  • Backup of Outlook Items
  • Change Data File Settings

 Organise Messages

  • Mark Messages
  • Organise Messages Using Folders

 Managing Your Contacts

  • Create Contacts
  • Edit Contacts
  • View and Printing Contacts

Work with the Calendar

  • View the Calendar
  • Create Appointments
  • Schedule Meetings
  • Print the Calendar

Work with Tasks and Notes

  • Create Tasks
  • Create Notes
More

Shortcuts of MS Outlook 2016

Shortcuts of MS Outlook 2016:

Ctrl+1

Switch to the Mail

Ctrl+2

Switch to the Calendar

Ctrl+3

Switch to the Contacts

Ctrl+4

Switch to the Tasks

Ctrl+5

Switch to the Notes

Ctrl+6

Switch to Folder List in Navigation Pane

Ctrl+7

Switch to the Shortcuts

Ctrl+Period / Ctrl+Comma

Switch to next or previous message

Ctrl+Shift+Tab or Shift+Tab

Move between t Folder Pane, main Outlook window, Reading Pane, and To-Do Bar

Tab

Move between the Outlook window, the smaller panes in Folder Pane, Reading Pane, and the sections in the To-Do Bar

F6

Move between  Outlook window,  smaller panes in  Folder Pane, Reading Pane, and the sections in the To-Do Bar, and menu access keys in Outlook ribbon

Ctrl+Tab

Move around message header lines in Folder Pane or an open message

Arrow Keys

Move around  within  Folder Pane

Ctrl+Y

Go to different folder

Ctrl+E or F3

Go to Search box

Alt+Arrow Up or Ctrl+, or Alt+Page Up

In Reading Pane, go to  the previous message

Space / Shift+Space

In Reading Pane, page down/up through text

Arrow Left Arrow Right

Collapse or expand a group in the email message list, respectively

Alt+B or Alt+Arrow Left

Go back to the  previous view

Alt+Arrow Right

Go forward to next view in main Outlook window

Ctrl+Shift+W

Select the InfoBar

Ctrl+S or Shift+F12

Save (except in Tasks)

Alt+S

To Save and close

F12

To Save as

Ctrl+Z or Alt+Backspace

Undo

Ctrl+D

Delete an item

Ctrl+P

Print

Ctrl+Shift+Y

To Copy an item

Ctrl+Shift+V

To Move an item

Ctrl+K

To Check names

F7

To Check spelling

Ctrl+Shift+G

To Flag for follow-up

Ctrl+F

Forward

Alt+S

Send or post or invite all

F2

Enable editing in a field

Ctrl+L

Left align text

Ctrl+E

Center text

Ctrl+R

For Right align text

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+C

Create a contact

Ctrl+Shift+L

Create a contact group

Ctrl+Shift+X

Create a fax

Ctrl+Shift+E

Create a folder

Ctrl+Shift+Q

Create a meeting request

Ctrl+Shift+M

Create a message

Ctrl+Shift+N

Create  note

Ctrl+Shift+H

Create MS Office document

Ctrl+Shift+S

Post to folder

Ctrl+T

Post a reply in folder

Ctrl+Shift+P

Create Search Folder

Ctrl+Shift+K

Create task

Ctrl+Shift+U

Create  task request

Ctrl+Shift+I

Switch to an Inbox

Ctrl+Shift+O

Switch to aOutbox

Alt+M

Choose the account to send email

Ctrl+K

Check Names

Alt+S

To Send

Ctrl+R

Reply to message

Ctrl+Shift+R

Reply all to message

Ctrl+Alt+R

Reply with meeting request

Ctrl+F

Forward a message

Ctrl+Alt+J

Mark a message as not junk

Ctrl+Shift+I

Display blocked external content (in a message)

Ctrl+Shift+S

Post to folder

Ctrl+Shift+N

Apply Normal style

Ctrl+M or F9

Check for new messages

Arrow Up

Go to the previous message

Arrow Down

Go to next message

Ctrl+N

Create a message

Ctrl+Shift+M

Create a message

Ctrl+O

Open received message

Ctrl+Shift+D

Delete and Ignore Conversation

Ctrl+Shift+B

Open  Address Book

Insert

Add Quick Flag to an unopened message

Ctrl+Shift+G

Display Flag for Follow Up dialogue box

Ctrl+Q / Ctrl+U

Mark as read or unread

Ctrl+Shift+W

Open tMail Tip in selected message

F4

Find or replace

Shift+F4

Find next

Ctrl+Enter

Send

Ctrl+P

Print

Ctrl+F

Forward

Ctrl+Alt+F

Forward as attachment

Alt+Enter

Show the properties for the selected item

Ctrl+Shift+U

Create a multimedia message

Ctrl+Alt+M

Mark for Download

Ctrl+Alt+U

Remove Mark for Download

Ctrl+B

Display Send  or Receive progress

Ctrl+N

Create an appointment

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+Q

Create  meeting request

Ctrl+F

Forward an appointment

Ctrl+R

Reply to meeting request with message

Ctrl+Shift+R

Reply All to meeting request with message

Alt+1

Show 1 day in calendar

Alt+2

Show 2 days in calendar

Alt+3

Show 3 days in calendar

Alt+3

Show 4 days in calendar

Alt+5

Show 5 days in calendar

Alt+6

Show 6 days in  calendar

Alt+7

Show 7 days in calendar

Alt+8

Show 8days in calendar

Alt+9

Show 9 days in calendar

Alt+0

Show 10 days in calendar

Ctrl+G

Go to a date

Alt+= or Ctrl+Alt+4

Switch to Month view

Ctrl+Arrow Right / Ctrl+Arrow Left

Go to the next or previous day

Alt+Arrow Down / Alt+Arrow Up

Go to the next or previous week

Alt+Page Down / Alt+Page Up

Go to the next or previous month

Alt+Home / Alt+End

Go to the start or end of  week

Alt+- or Ctrl+Alt+3

Switch to Full Week view

Ctrl+Alt+2

Switch to Work Week view

Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+.

Go to previous or next appointment

Ctrl+G

Set up recurrence for an open appointment or meeting



Microsoft Outlook 2016 Introduction Enquiry

 

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Reach us at +44 1344 961530 or info@pentagonit.co.uk for more information.

About Plymouth

Plymouth

Plymouth is a city located on the south coast of Devon, England. Plymouth is 37 miles south-west of Exeter and 190 miles west south- west of London between river Plym and Tamar's mouths.

Throughout Industrial Revolution, Plymouth grew as commercial shipping port handling imports and passengers from America. Plymouth port also export local minerals like copper, lime, china, clay, tin and arsenic. Neighbouring town Devonport became Royal Naval Shipbuilding and dockyard town. In 1928 Plymouth achieved city status. In mid-2015, the city is home to 262,700 which makes it 30th most populous area in the United Kingdom. Plymouth is the second largest in Southwest after Bristol. Plymouth City Council governs Plymouth, and it is represented by three MP’s. The economy of Plymouth is influenced by seafaring and shipbuilding including ferry links to Spain and Brittany. In Western Europe large operational naval base HMNB Devonport is located. Plymouth is home to Plymouth University.

History

Plymouth had a population of 107,000 in the year 1901. In 1914 the two towns Devonport and Stonehouse were merged with Plymouth. Slum clearance started in Plymouth after World War 1. Slum housing was stopped and replaced by council housing in Swilly and New Prospect. By 1928, new 802 houses were built. In 1920 motor buses started in Plymouth and then got replaced by trams. Due to dockyard in Second World War Plymouth was a prime target for bombing. Around 3754 houses were damaged, and more than 8000 were severely damaged. Later slums were replaced with better flats and houses. Later in the 20th century, various houses were built at South way and Egg Buckland. In Plympton and Plymstock many private houses have been constructed. In the 21st century, Plymouth is flourishing. Drakes Circus shopping was remade in 2006, and now the population of Plymouth is 240,000.

Education

The University of Plymouth has enrolled around 23,155 students as of 2015 and 2016. It has 3000 staff and income of around £160 million. Main courses in it include business, marine biology, marine engineering, shipping and much more. The University of St Mark and St John was also known as Marjon or Marjons have expertise in teacher training. These universities offer various training courses across the country as well as abroad. This city is also home to two other large colleges. City College of Plymouth provides courses from basic to foundation degree for various students. Plymouth College of Art offers courses on media. It is only one of the four independent colleges of art and design in the UK.

There are 71 state primary phase schools in Plymouth and 13 state secondary schools. Plymouth has eight special schools, three selective state grammar schools and independent school.

This city is also home to Royal Naval Engineering College that was opened in 1880 in Keyham. It was renamed Dockyard Technical College in 1959. Later training was shifted to the University of Southampton. Marine Biological Association of UK is also located in Plymouth.

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